MFM Show & Essex HMVA Rules
Military and Flying Machines Show & Essex HMVA Rules
Name
The name of the incorporated association is The” Essex Historic Military Vehicle Association” (in these rules called “the Association”).Interpretation
The Essex Historical Military Vehicle Association may also be referred to as EHMVA, Essex HMVA or the Association. Associate members as stated in the constitution may be referred to in this document as members (this may also include trustees). Suppliers and show entrants may also be referred to in this document as supporters.The Military and Flying Machines Show (MFM Show) is currently our association’s main event. This is run by the trustees and the events team members. Free entry for non-vehicle attendees is granted to only EHMVA members when valid ID is shown, unless agreed in advance.
The summary of rules that follows contains entries that pertain both to general conduct and specifically to our show (though not exclusively to that event), it features rules that apply both to members and non-members:
Noise and Nuisance
When at a show, please remember there may be other people camping nearby. Please show respect for them by keeping any behaviour within acceptable bounds. At night please switch off any generators after 10:30 pm and keep the noise to a minimum. There may be people camping with families and young children. You must not let any lit cooking equipment or similar source of heat unattended. Please follow the advice given by an official at all times.Stalls and stands
At any of our events, we will require all stall holders to sign to confirm they accept and agree to follow the rules and instructions of any official. You are required to have public liability insurance and a fire extinguisher.Weapons, pyrotechnics and uniforms
There must be absolutely no discharge of any firearm, barrelled weapon, pyrotechnics, thunder flash, firework or other explosive device at any event without prior permission of the organizers or trustees or safety officer. Selling of any pyrotechnics during a show is not permitted. Replica and/or deactivated guns may be carried during an event or show but must not be handled by members of the public unsupervised unless they are deemed competent to do so, or during a purchasing transaction and should not allowed to be pointed at someone in a threatening manner. Knives or bayonets must not be unsheathed or fitted to a weapon other than as part of a static display of weapons and equipment and must never be left unattended or used in a threatening manner. Uniforms may be worn when appropriate but should be worn correctly and in context. Medal ribbons to which the wearer is not entitled should not be worn. No uniforms of a politically linked nature likely to cause offence will be permitted at EHMVA events unless pre-agreed in advance with trustees in special circumstances. If in doubt please contact a member of the show team.Chinese Lanterns
As this event is being held at a working airfield, the lighting and launching of Chinese lantern type devices is strictly prohibited, any use of any such items either by yourself or by members of your party will result in your removal from the site, this rule is in place to ensure we follow CAA guidelines and will be strictly enforced.Wristbands
All exhibitors and stallholders are required to have wristbands. The quantity specified on our website or entry form will be issued free, all remaining bands will need to be purchased at an agreed rate. Non wristband holders not be served at the bar in the evening and will be asked to leave the event during times the site is not open to the public.Pets
All pet owners bringing their pets to an event must uphold their responsibility to the animal and to other participants by clearing up after their pet and not allowing it to become a nuisance to others.Event Safety
We want everyone to remain safe and to have an enjoyable time. Please always follow any and all instructions given by any official or marshal at any event.Please ensure that your vehicle is kept in a legal, safe and roadworthy condition and you have the appropriate licence and/or training to operate it. Any tracked vehicle should only be moved during an event with suitable marshals. Vehicles should have insurance suitable for the vehicle being operated, including any public liability insurance. If you wish to have passengers ride in your vehicle, you are responsible for ensuring your vehicle is adequately adapted for doing so, and in cases where this activity may involve re-enactments or re-enactors, suitable insurance covering this will need to be obtained and agreed in advance with the show team. Following an incident at an outside group’s event, we advise that you should only attempt to drive a vehicle into deep water if it has been checked that is suitable to do so and that you are equipped with flotation devices or life-jackets.